Desk Buddy – Your Workplace Management System
A simple, intuitive hybrid workplace platform accessible from anywhere
Desk Buddy makes workplace management effortless by allowing employees to book workspaces on demand, ensuring a flexible and organized office environment.
Seamlessly integrates with:
Microsoft Teams
Google Workspace
Azure
Okta
Office 365
Slack
Your Booking in Just a Few Clicks
1
Select office
2
Select resource
3
Select timeframe
4
Pick a spot
5
Reserve
Manage Your Conference Rooms with a Tablet
Easy to understand, simple to use
Real-time availability
Seamless Outlook integration
Universal traffic light system
Book reservations on the go
Book on the Go
Mobile-friendly: Enjoy full functionality on any device, including Android and iOS.
Effortless experience: Make your employees’ work life easier and more comfortable.
Boost productivity: Enable quick and seamless booking of personal spaces and meeting rooms.
Features
Cover every aspect of hybrid work with Desk Buddy.
Desk, Room & Parking Management
Flexible Administration
Friendly and Intuitive Interface
Analytics, Audit and Reporting
Bookings Features
- Interactive 3D floorplans
- Book a resource
- Check-in & check-out functionality
- Find a colleague or group via search function
- Find a colleague via floor map
- Invite a colleague
- Team and personal notifications
- Comprehensive booking history
- Report a problem
- Automated email notifications
Administration Features
- Manage work day (location, status or desk)
- Edit reserve points on floorplan
- Edit room booking device
- Add and edit desk attributes
- Customize groups and teams of users
- Customize user roles
- Reporting module for utilization overview
- Personalized reports for users or user groups
- Restrict office areas or resources with customizable permissions
- System notifications
Office Facilitator Features
- Problem reports for quick actions
- Visitor / Guest bookings
- Make group bookings
See How Desk Buddy Works
System Notifications
Keep all your employees informed and up to date with office related information and ad-hoc notifications.
Client & guest visits
Maintenance & alerts
Tips & useful information
Events & gatherings
Feedback & reminders
Resource Check-in
Ensure and validate the physical presence of your employees in the office through a variety of check-in options suitable for your organizational needs.
Access control check-In
Standard check-in
Check-in based on device location (Geolocation)
Check-in based on office IP network
QR code check-In
Promote Collaboration in the Office
Allow your employees find and invite their teammates fast and easy to elevate the in-person collaboration in the hybrid working era.
Find a colleague
Invite a colleague
Incognito mode
Flexible Administration
The office administrators now can manage every resource and permissions. Easily create and integrate new offices, devices, groups and users.
Zone permissions & management
Groups & roles management
Customize resources
Reporting
Enhance your company visibility by monitoring office utilization and hybrid work policies on-demand. Use the preset reporting charts and export the raw data to moderate the stats according to your needs.
Utilization by date
Utilization by hour
Current utilization
Team utilization
Strengthen Your ESG Strategy
Through Hybrid Work
Environment
Decrease in pollution from commuting
Less waste in the office (takeout, paper, plastics, etc.)
Increased energy efficiency
Social
Improved employee work/life balance
Less time spent commuting
More flexibility for employees
Governance
Compliance with hybrid policies and procedures
Auditing and traceability
Data privacy and governance
Pricing Model
Standard
€ 3 / monthly
desk/room/parking
Features
- Desk/Room/Parking
- Interactive floorplan
- View office visitors
- Booking by admin
* Implementation fees may apply. Price is without VAT.
Enterprise
More than 500 reservable points?
Features
- All features included in
the standard plan - Ad-hoc customization
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