Hybrid Work Schedule: Insights, Benefits, and Tips
In our post COVID world, the way we work has changed completely. Today, we live in the era of flexible work arrangements that offer the perfect blend of remote and onsite work. Both employees and employers see the benefits and positive sides of hybrid work schedules.
In the early months of 2024, majority of professionals (65%) prefer to continue working remotely and 32% would rather work in a hybrid workplace.
What is a Hybrid Work Schedule?
Hybrid work schedule is an agile work arrangement that unites elements of both remote and traditional in-office work. These flexible approaches give employees the freedom of choice, whether to work from the office, from home, or other off-site location.
Hybrid work schedule aims to combine the advantages of both work environments, while serving employees’ need for flexibility, improved work-life balance, and increased productivity. Over the past year, 29% of full-time employees in all industries were working in hybrid arrangements, only 12% of the whole workforce we fully remote, and 59% – full-time on site.
For 2024 the most flexible industries continue to be:
- Information (including Technology) with 54% of employees working in some kind of hybrid arrangements and 20% being fully remote.
- Finance & Insurance, following closely with 47% of workers with agile work schedules and 22% working completely off-site.
- Professional & Business Services takes the third spot with 38% working with a flexible and 21% entirely remote setup.
The path to a successful hybrid work model is not limited to a single approach. There are a great number of effective hybrid schedules and strategies that work perfectly for different companies and organizations.
Flexible Hybrid Work Schedules
A hybrid work schedule allows workers the flexibility to work from home on some days and from the office on other days. Companies have come up with different approaches to hybrid work (flexible and structured), in order to customize them to their personal needs.
Flexible hybrid work schedules give two of the most adaptable and versatile approaches, that offer complete freedom. Throughout 2023, about 33% of companies had a fully agile hybrid work schedules.
Fully remote
The fully remote work model allows employees to completely work off-site. Usually, companies using this flexible approach are decentralized, do not own office space, and their workforce can be located in different areas.
At-will (employees’ decision)
At-will hybrid work schedule is one of the most popular ones across the business world, as it’s used in 26% of companies. This means that employees can choose which days to come into the office. For example, one member of the staff may come in on Wednesday and Thursday, while another one may work from home at the same time.
The aim of this hybrid work example is to give the decision power in the hands of employees. Workers can decide not only the place, but also the time they want to work, as most companies with hybrid work schedule have no set requirements and 9-5 work hours.
However, the challenging side of an at-will hybrid work schedule is the lack of a plan, as the company has less insight into how many people will come to the office and the necessary space to fit them all. This disadvantage can be easily solved by implementing an effective office management system.
Structured Hybrid Work Schedules
Organizations that want to adopt a hybrid work schedule often choose a more structured approach, which offers employees the desired flexibility, while still maintaining some level of office presence and planning.
Specific day
A specific day hybrid work schedule is a flexible work arrangement that appoints particular days of the week for employees to work in the office while allowing them to work remotely the rest of the week. It is often used for important meetings, deadlines, and reviews. For example, one organization can set Mondays as a work in-person day, due to the significance of giving out all tasks for the week.
The Specific day hybrid schedule can be tailored to the need of the company to have a quality face-to-face connection and employees’ wishes for flexibility.
Minimum days
Minimum days at the office is a hybrid work arrangement that requires employees to spend a certain number of days per week or month working on-site, without specifying which ones. The key difference between specific and minimum days is that the employees have the flexibility to choose the office days.
This is one of the most popular hybrid work schedules, with 50% of Structured Hybrid Companies having an obligatory 3 office days per week. This means that employees are required to work onsite for 3 workdays, as they have the freedom to choose whether to go from Monday to Wednesday or Tuesday to Thursday, etc.
The minimum office days hybrid schedule offers a balance between in-person collaboration and freedom of choice.
Minimum time
The Minimum-time hybrid work schedule requires employees to spend a minimum amount of time working in the office, with the option to work remotely for the remaining portion of the day. This can be calculated on a weekly or monthly basis and may be expressed as a percentage of the workday
Minimum time in the office needs careful planning and is particularly useful for organizations that value collaborations and recognize the importance of flexibility. This hybrid work schedule is common for education and healthcare and is popular among employees with children and pets.
Split-week
The split-week hybrid work schedule divides the workweek into segments, i.e., a portion of the week for remote working and the other portion for working in the office. This flexible arrangement can be classified as:
- Team-driven:
Every team in the organization has the freedom to choose by itself which days to work on location. Usually, the company sets a goal (2-days-remote-work) and leaves the decision to the team members. They can choose whether to go on location Tuesday and Thursday, Monday and Friday, and so on.
The choice depends entirely on the team’s work and tasks, as some groups require more collaboration and more workdays in the office.
- Manager-scheduling:
The manager-scheduling hybrid work arrangement is distinguished by the fact that managers make the decision for their team – when they are obliged to be in the office and when they can work remotely.
Managers can choose the days based on the work plan – having an important meeting, brainstorming, working sessions, etc.
- Company-driven:
Company-driven work schedule means that the organization chooses the days for certain teams and staff members to be in the office. The decision is based on the team, its work activities, and overall function.
Companies can have different number of days in the office, such as 3/2 or 4/1 split. For example, the marketing and data team of one organization need to collaborate and will work from the office on Monday, while the sales team will do the same on Thursday.
Hybrid Mix
Some companies combine different hybrid work schedules into a hybrid mix arrangement. This provides the employees with the opportunity to customize their work environment and the freedom to choose their remote and office workdays, and at the same time helps the organization maintain a good plan and monitor the work life.
An example of a hybrid mix is that employees have a base of 2 days in the office, which they can choose at will, but the manager also needs all team members on site on Mondays.
Learn more about Hybrid work models with our article – 6 great examples of hybrid working models.
Benefits of Hybrid Work
A hybrid work schedule offers numerous benefits for both the employees and employers, including improvement in productivity levels, saving money, and improving the work-life balance.
Workers love the idea of having more freedom and flexibility, which allows them to create a work environment that suits their personal needs and preferences. According to 21% of job seekers having sоme kind of a flexible work arrangement was one of the 3 most important motivators for seeking a new workplace for the entirely of the last year. This means that offering an agile work arrangement can attract more qualified, talented, and diverse work force.
Hybrid work arrangements are believed to improve the work-life balance, as employees can stabilize their personal and work responsibilities, and reduce commuting time and expenses.
Another major benefit from hybrid work is that it improves productivity and satisfaction, as workers feel more productive when working in a focused environment.
One of the main benefits from having hybrid schedule for the employers is cost saving. Companies can reduce their expenses, especially those related to the office space, supplies, and utilities, when employees work half-time remotely.
Hybrid work arrangements can be tailored to the specific needs of every organization, creating a more personalized and productive work experience.
Implementing a Hybrid Work Schedule
A successful hybrid work schedule depends on the implementation process. It requires careful planning, clear communication, and focus on the needs of both employees and the organization.
The first step of making hybrid arrangements work is to make an employee survey, in order to get feedback on workers’ interests and thoughts. The questionary should focus on the type of hybrid work schedule, so it can act as a starting point for the implementation process.
The second step, after deciding on the flexible arrangements, is to set up workplace tools to support it. Take the time to consider what technology to add to the workflow.
Why do hybrid workplaces need office management software? Organizations with hybrid work schedules require effective management systems to ensure smooth work process, communications, and productivity. Workplace tools can help schedule in-office days, track attendance, and coordinate assets, such as desks, conference rooms, parking spots, etc.
Office management systems like Desk Buddy can help make the most of the space. It can help significantly reduce costs and office space. It’s vital for coordination and resource management. 
Using a desk booking software helps to avoid the unpleasant experience of having an empty office space or not having enough accommodation for all employees that showed to the office on the same day or at the same time.
The third step of the implementation process of a hybrid work schedule is running a test. Gather a small group of employees, a team, or a shift, provide adequate training, and run a test. Following the trail, send a survey and collect feedback.
After running the test and receiving responses that you are satisfied with, it’s time to introduce the hybrid work schedule model to the entire company, various teams, and employees.
In conclusion, hybrid work schedules offer a unique blend of in office interactions and remote work autonomy. The flexible approach provides a dynamic solution to the evolving work landscape, with its versatility and undeniable benefits.
The hybrid work schedule addresses both the need of employees and employers, especially considering productivity, satisfaction, and freedom.
Following this trend, hybrid work is here to stay, as predictions state that most of the workforce would continue working remotely in the near future. Read more about The Future of Workplaces.
